Human Resource Officer

Position Summary The Human Resource Officer manages full-cycle Civil Service recruitment and provides backup support for Faculty and Academic Professional recruitment at the University of Illinois College of Medicine Peoria. This role also manages the employee retention and engagement functions (i.e. staff awards, employee events, employee appreciation week, etc.). Serving as a central resource for hiring managers, search committees, and candidates, the position coordinates recruitment activities, including job postings, sourcing, screening, interviews, selection, approvals, offers, and onboarding. The Officer participates in search committees, ensures compliance with university policies, and promotes equitable and effective hiring practices. Additional responsibilities include complex HR transactions, confidential recordkeeping, employee lifecycle administration, policy interpretation, and process improvement. The role requires independent judgment, accuracy, discretion, and collaboration. Duties Responsibilities Lead and coordinate full-cycle Civil Service recruitment and provide backup support for Faculty and Academic Professional recruitment. Serve as a point of contact for hiring managers, department administrators, search committees, and candidates throughout the recruitment process. Partner with departments at the outset to review staffing needs, job descriptions, hiring criteria, recruitment timelines, outreach plans, search templates, and approval requirements. Recommend proactive sourcing and candidate-engagement strategies. Prepare, review, enter, and track JDXpert, Cornerstone, and related requisition, posting, appointment, and approval transactions. Verify completeness and accuracy of submissions and communicate status and approvals to departments. Serve as an active member of hiring/search committees, where formally appointed and permitted by policy, participating in search planning, candidate evaluation, interviews, deliberations, and selection documentation. Provide process guidance and help maintain consistent SUCSS and OAE related evaluation standards. This includes a working knowledge of the Civil Service register administration (candidate pools, scoring, specialty factors) and HR systems expertise (HRFE, Banner, JDXpert, Cornerstone, PARIS, ANA, GoTime/Web Time, SUCSS/OAE policy). Coordinate selection and pre-employment steps, including criminal background checks and export control checks. Remain engaged with candidate and hiring department through the recruitment-to-onboarding transition. Maintain complete, accurate, confidential search files and recruitment activity records for all three employee groups. Track search milestones, failed or canceled searches, time to fill, candidate activity, and other recruitment metrics without duplicate counts. Ensure adherence to Civil Service statutes, metric tracking/reporting and rules, University and UIC policies, applicable collective bargaining agreements, and Faculty/AP search and appointment requirements. Identify process gaps and recommend improvements. Manages all aspects of the employee engagement programs that include celebrations, employee events, annual employee survey, annual employee appreciation week, etc. Participate in employee activities, recognition programs, and initiatives that strengthen campus engagement and HR relationships. Coordinate recruitment-related correspondence and materials routed through HR and, when assigned, the Dean’s Office. Represent the unit at meetings, support departmental goals and cost-conscious operations, and complete other related duties or special projects as assigned. Manages Subpoena Process, and Compliance Maintenance (including Ethics/TitleIX, ANCRA, HIPAA, Security, etc.