Human Resources Specialist

Full Time / Hourly / Non-Exempt

WORK SCHEDULE

Monday through Friday 8:00 am to 5:00 pm

JOB SUMMARY

The Human Resources Specialist advances Southern Nazarene University’s mission by delivering vital operational support across talent acquisition, onboarding, and employee lifecycle administration. Serving as a primary point of contact for the campus community and operational backup for benefits administration, this role ensures HR data integrity, legal compliance, and reliable service to all university employees. Through efficient administrative execution and service excellence, the HR Specialist strengthens departmental operations to foster a flourishing workplace dedicated to higher education in a Christ-centered community.

The successful candidate is a service-minded, detail-oriented administrator who effectively balances focused independent work with active team collaboration. He/she brings a high level of discretion, strong process discipline, and an eager aptitude to learn new systems and workflows while delivering affirmative, Christ-like customer service to the university community.

RESPONSIBILITIES

Essential Functions:

Talent Acquisition & Application Processing

• Coordinate talent acquisition workflows by drafting job requisitions, posting vacancies across internal and external job boards, and processing incoming applications in the HRIS for baseline qualifications.
• Guide and train hiring managers on university recruitment and hiring workflows, job requisition approvals, applicant tracking, and candidate selection best practices.
• Maintain proactive communication with hiring managers and applicants throughout the application and selection process to ensure a positive candidate experience.
• Coordinate position setups, job requisitions, and Personnel Action Forms in collaboration with HR leadership, entering position details into all relevant systems.

Onboarding & Employee Lifecycle Management

• Serve as the primary onboarding coordinator for new hires and volunteers across all campus locations and divisions.
• Facilitate electronic onboarding workflows, background checks, employment verifications, and new employee orientation utilizing the HRIS (Paycom).
• Track onboarding milestones to ensure timely completion of pre-employment requirements and smooth integration into the university.
• Serve as the university’s Form I-9 Specialist, ensuring strict compliance with federal verification standards and reverification timelines.
• Process administrative lifecycle changes in the HRIS, including department transfers, promotions, and offboarding/terminations.

Benefits & Leave Operations

• Serve as the primary operational backup to the Benefits Manager for daily administration, open enrollment execution, and employee benefits inquiries.
• Process routine leave workflows (FMLA/disability), Workers’ Comp filings, and OSHA logging; assist with ACA compliance monitoring, escalating complex leave, benefit, or accommodation matters to HR leadership.
• Manage monthly benefits billing reconciliation by reviewing carrier invoices, verifying enrollment data, and resolving discrepancies directly with benefit vendors.
• Partner with Accounts Payable to process and submit timely premium payments to benefit providers.

HRIS, Records & Compliance Management

• Maintain accurate, confidential employee records in accordance with university policies, state regulations, and federal legal requirements.
• Administer electronic document workflows within Paycom and Laserfiche, executing regular file archiving, retention, name change updates, and annual record cleanup projects.
• Generate and run standard and custom HR data reports as requested by department leadership.
• Execute scheduled annual HR operational and compliance tasks as assigned.
• Respond to and process all official employment verification requests promptly.
• Serve as an initial point of contact for HR inquiries, interpreting university HR policies and procedures for employees and campus leadership.
• Participate in professional development opportunities and perform other duties as assigned.