Legal Support
Description
The Legal Support Assistant provides administrative support to attorneys and legal analysts within the corporate legal department, with a primary focus on regulatory compliance matters. The role assists with the administrative coordination of regulatory filings, deadlines, documentation, records, and related legal processes. This position requires strong organizational skills, attention to detail, discretion in handling confidential information, and the ability to effectively manage competing priorities in a fast-paced environment.
Responsibilities
Provide administrative support for regulatory compliance activities, filings, submissions, and related legal processes.
Maintain calendars and tracking tools for regulatory deadlines, filing requirements, action items, and deliverables.
Assist with the preparation, organization, formatting, and submission of Regulatory correspondence, filings, reports, and supporting documentation.
Maintain organized regulatory records and supporting documentation to facilitate accurate recordkeeping and timely retrieval.
Prepare, compare (redline), edit, proofread, and format correspondence, reports, presentations, and legal documents.
Manage electronic and physical files in accordance with records retention and confidentiality requirements.
Coordinate meetings, including logistics, materials, documentation, and follow-up activities.
Process invoices, expense reports, and other administrative transactions using internal systems.
Serve as a professional point of contact for internal business partners, external vendors, and other stakeholders, appropriately routing inquiries and requests.
Support department initiatives, audits, examinations, and special projects as assigned.
Knowledge, Skills, Attributes
Proficiency with Microsoft 365 applications (Outlook, Word, Excel, PowerPoint) and Adobe.
Experience with document management systems.
Attention to detail and accuracy, particularly when working with deadlines, and documentation.
Ability to maintain and monitor detailed calendars, tracking logs, and recurring deadlines.
Exposure to managing vendor relationships and internal coordination of stakeholders.
Ability to manage confidential and sensitive information with discretion.
Requirements
Minimum of three years of administrative or legal support experience preferred, ideally within a legal department, financial services or insurance organization, or other regulated corporate environment (note: minimum 2 years of employment for internal candidates)
Experience working in a hybrid or in office professional environment.
High school diploma or equivalent required; associate degree, bachelor's degree, paralegal studies, or other relevant post-secondary education preferred. Relevant professional experience may be considered in lieu of additional education.
Work Schedule
Non exempt position with overtime eligibility.
In office position four days per week / one remote workday; with manager approval
Standard business hours
#LI-SB1
Skills
As published by lever · 7 questions · 1 written answer
Basics
Resume/CV, Full name, Email, Phone, Current location, Current company, LinkedIn URL, GitHub URL, Portfolio/video resume URL, Other website
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- As part of any recruiting and hiring process, Protective collects and processes personal information relating to job applicants. The Company is committed to being transparent about how it collects and uses that information and to meeting its information protection obligations. In the recruitment and hiring process the “personal information” we collect includes: General Identifying and Contact Information (e.g., name, mailing address, phone number, email address), Employment History Information, Education History Information. Please be aware that the personal information you provide during the application process may be shared internally with employees of Protective as well as our designated third-party vendors for the purposes of the recruitment and hiring process, including contacting you regarding your application and assessing your qualifications for job openings with Protective. California applicants should review the state-specific notice provided in accordance with the California Privacy Rights Act. By clicking “Consent” below you understand and freely give your consent to Protective and our designated third-party vendors collecting and processing your personal information relating to your potential employment with Protective. Applicant Notice - California: As part of Protective’s commitment to transparency related to personal information, and in order to comply with the California Privacy Rights Act (“CPRA”), we are providing you with this disclosure regarding the categories of personal information we may collect from you and the purposes for which that information may be used. Information We Collect: In the recruitment and hiring process the categories of “personal information” we collect include: General Identifying and Contact Information (e.g., name, mailing address, phone number, email address), Employment History Information, Education History Information. Use of Personal Information: The personal information we collect during the application process is used to assess your qualifications for the purposes of the recruitment and hiring process, including contacting your regarding your application and assessing your qualifications for job openings with Protective. The personal information you provide will not be “sold to” or “shared with” a third-party as those terms are defined by the CPRA. The Company will not collect additional categories of personal information or use the personal information we collect for materially different, unrelated, or incompatible purposes without providing you notice. Retention of Information: Each of the categories of information you provide are subject to our internal policies on retaining employee and applicant information. These policies are based on applicable legal retention requirements for retaining personal information of applicants and/or employees. As part of our internal policies, we have a process in place to determine when this information is no longer needed and can be disposed of in a secure manner. Additional Information: For more information on your rights under the CPRA, please see the Company’s California Privacy Rights Act Policy. optional
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Written answers (1)
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