Manager of Special Events

Position Summary The Manager of Special Events is responsible for planning, coordinating, and executing high-profile events hosted by the President and Office of the President, as well as select University-wide events. The Manager works closely with the President, Chief of Staff, University leadership, campus partners, external constituents, and vendors to ensure events are professional, strategic, and reflective of the University’s mission and traditions. The position serves as a resource for University event planning, presidential protocol, and institutional traditions and requires exceptional organization, discretion, judgment, communication, and attention to detail. Essential Responsibilities Plan and execute presidential receptions, dinners, recognition events, social events, and other engagements. Coordinate major University events, groundbreakings, dedications, memorial services, visiting dignitaries, and special ceremonies. Manage event logistics, including venues, catering, décor, audiovisual, security, parking, transportation, registration, photography, and event production. Develop event agendas, programs, timelines, budgets, run-of-show documents, scripts, invitations, and briefing materials. Serve as the primary event contact during setup and execution and develop contingency plans as needed. Advise the President’s Office and campus partners on presidential protocol, ceremonies, etiquette, seating, introductions, speaking order, dignitary engagement, and University traditions. Coordinate with University Advancement, Alumni Affairs, Student Affairs, Athletics/RCAF, academic colleges, Marketing and Communications, Facilities, Public Safety, and other campus partners. Manage event vendors, budgets, contracts, invoices, and other event-related resources in accordance with University policies. Maintain event calendars, guest lists, records, templates, protocols, and planning resources. Coordinate with Presidential Student Ambassadors and other student leaders for high-profile University events. Evaluate events and recommend improvements to processes, guest experience, and institutional impact.