Materials Management Supervisor
Description
Job Summary
Under the direction of the Material Services Manager, supervises daily Materials Management operations across UCSF Health East Bay locations, including Main Hospital, the Distribution Center, Receiving, Mail Services, Perioperative Services, OPC operating rooms, and Walnut Creek. Oversees staff assignments, scheduling, training, and performance to maintain consistent service and coverage across locations. Coordinates inventory control, PAR replenishment, supply distribution, expiration monitoring, and shortage response. Works with clinical departments, Procurement, vendors, and supply chain data teams to resolve supply issues, improve workflows, and support safe, timely, and cost-effective operations.
Department Description
Materials Management supports patient care across UCSF Benioff Children’s Hospital Oakland and East Bay operations by coordinating the receipt, storage, inventory control, replenishment and distribution of medical supplies. The department supports Main Hospital and Distribution Center operations, SST trailer storage, inpatient and ambulatory supply areas, Perioperative Services, OPC operating rooms, Walnut Creek, Receiving and Mail Services. Staff work with clinical departments, Procurement, supply chain data teams, distributors and other support services to maintain reliable supply availability and delivery.
% of time | Essential Function (Yes/No) |
Key Responsibilities
|
| 15 | Yes | Directly supervises staff performing functions such as forecasting supply needs, working with vendors, and developing inventory records management. Daily QC rounding |
25 | Yes | Supervises and coordinates materials management operations, ensuring compliance with policies, procedures, and external regulations. Ensures work meets standards of accuracy, cleanliness, and organization standards. |
10 | Yes | Recommends changes or new processes and procedures to improve efficiencies or reduce costs. Monitors and tracks supply usage and ensures appropriate documentation is organized and maintained. |
10 | Yes | Assists with administration and management of resources, maintains expenses within budget. Evaluates supply system needs and makes recommendations as needed to improve supply tracking performance. |
10 | Yes | Collaborates with multidisciplinary teams related to materials management operations. Communicates regularly with management on operational or human resources issues. Acts as advisor to management on initiatives, such as workflow efficiencies and clinical information systems. |
15 | Yes | Interviews, orients, and mentors new employees. Tracks attendance and utilization. Evaluates performance and defines development goals in alignment with department goals. |
5 | Yes | Encourages employees to meet professional goals / support their growth in materials management. Identifies training and educational activities. Mentors staff in meeting professional goals and developing growth areas. Assists management in coordinating staff development, training, and competency assessment. |
5 | Yes | Provides input for short and long range Materials Management goals. Assists management in implementing strategic plans; collects data, measures success, and evaluates performance. |
5 | Yes | Monitors and reports on supply levels for units to ensure cost efficiency; assists management with cost analysis. |
100 % |
Required Qualifications
- Bachelor's degree in related area and / or equivalent experience / training.
- 5+ years of relevant progressive experience
- Ability to perform commonly applicable functions in word processing and spreadsheet software. Solid knowledge of organization's materials management application programs to troubleshoot issues and recommend improvements in convenience and efficiency.
- Organizational and customer service skills to coordinate daily operations across multiple locations.
- Ability to work collaboratively with clinical departments, Procurement, vendors, department leads, and management.
- Written and verbal communication skills to explain supply issues, provide staff direction, and communicate operational updates.
- Ability to investigate inventory discrepancies, identify causes, and implement solutions within established procedures
- Experience coordinating staff or supply operations across multiple locations or shifts.
Experience using Oracle inventory and procurement systems.