Office Assistant I (Receptionist District Office)

Job Summary

Work Schedule 8:00 am - 4:30 p.m with a 30 minute lunch break
Site: TBD based on in-district transfers

Job Description / Essential Elements

TITLE: CLERK/RECEPTIONIST

REPORTS TO: Assistant Superintendent-Administrative Services

DEPARTMENT: Secretarial/Clerical

CLASSIFICATION: Classified

HOURS PER DAY: 8

WORK YEAR: 12 Months

SALARY: Range 16 of the Classified Salary Schedule

BASIC FUNCTION:
Under the direction of the Assistant Superintendent-General Services, performs a wide variety of responsible clerical work including typing duties, operates the district switchboard, gives routine information to the public, and performs other related work as assigned.

ESSENTIAL JOB FUNCTIONS:
•Greet the public in person or over the phone (acts as receptionist and information clerk).
•Perform district clerical work (categorical/special funded programs).
•Keep records and generate reports as directed.
•Demonstrate interest in the position by participating in workshops.
•Interpret in office as needed.
•Interpret in conference with students and parents as needed.
•Translate English/other material as needed.
•Assist in the office as needed with office personnel.
•Post and distribute mail as needed.
•Filing records as needed.
•Perform other duties as assigned.

EDUCATION AND EXPERIENCE:
Education:
•A high school diploma or equivalent.
•Courses in office practice, typing, computer literacy, and human psychology preferred.
Experience:
•Some experience in general office clerical work preferred.

KNOWLEDGE AND ABILITIES:
Knowledge of:
•Modern office practices, procedures and equipment.
•Computer/software literate.
•Receptionist and telephone techniques and etiquette.
•Correct English and Spanish usage, grammar, spelling, punctuation and vocabulary.
•Bilingual English/Spanish.
Ability to:
•Perform clerical/office work.
•Follow oral and written directions.
•Operate telephone (switchboard).
•Get along well with others.
•Type at least 40 words per minute without error.
•Pleasant, courteous, helpful with the public and district personnel.
License:
•Valid California Driver's License.

WORKING CONDITIONS:
•Position requires extensive time at the district switchboard, use of a computer terminal and the ability to speak, hear and see.
•Office environment.
•Sitting and viewing a computer monitor for extended periods of time.
•Operate a typewriter and computer keyboard.
•Communicate with and provide information to others.

Requirements / Qualifications

Please make sure to attach all required documents
Completed Application
Letter of Interest
Resume
3 Letters of Recommendation

High School Diploma or equivalent
Minimum of two years of experience working in an office setting
Minimum of two years of experience working with computer applications
Minimum of one year office experience involving dealing with the public preferred
Must be able to type 45 WPM
Spanish speaking is required
Possession of or ability to obtain a First Aid Certificate and CPR Certificate within the first six (6) months of employment

• Driver's License Copy
• Letter(s) of Recommendation
• Proof of HS Graduation
• Resume

Comments and Other Information

Skill/performance tests will be required for this position. These may include, but are not limited to, writing, reading, math, excel and other job based skill/competence assessments. Bilingual in Spanish preferred.
Employee must possess the ability to lift, carry, and push all pull materials and objects up to 35 pounds.