Office Manager III@chs (CONFIDENTIAL)

Job Summary

50 wpm required...if you are selected for a final interview, Ceres Unified will administer their own typing test if the certificate is not from EDD, MJC and staffing agencies. The typing test should be on either letterhead or form clearly stating who provided the tests. We will not accept tests printed from online services or other districts. Also, the typing tests need to have been completed within the last 6 months

Job Description / Essential Elements

CERES UNIFIED SCHOOL DISTRICT

JOB DESCRIPTION

Title: Office Manager III Reports To: High School Principal

Salary: Confidential Salary Schedule – Range AB Classification: Classified - Confidential

FLSA: Non-Exempt (hourly) Work Year: 12 Months - 261 Work Days

Board

Ratified: 1/21/10

BASIC FUNCTION:

Under the direction of the site Principal, performs a wide variety of advanced and complex secretarial duties at a high school, and requires extensive staff, public, and organizational contact, including accurate interpretation of district/site policies, procedures, standards, and requirements.

REPRESENTATIVE DUTIES:

• Secretary to the Principal and receptionist for the Principal's office; coordinates Principal’s calendar and appointments, takes minutes of meetings, types or word processes correspondence, reports, and minutes.
• Organizes and maintains the office in a manner that ensures efficient operations, coordination of communication; relieves the Principal of daily office routine; maintains organized, accurate, up-to-date and auditable files.
• Maintains confidentiality of all sensitive communications and of student and staff personnel matters.
• Maintains the financial records of the school and monitors expenditures.
• Orders, receives and distributes supplies; prepares requisitions and purchase orders for approval; maintains a file of current school and district business forms.
• Provides information to students, parents, employees and the community which accurately reflects District policies, administrative regulations and procedures.
• Distributes work to, trains, and monitors the work of assigned clerical staff.
• Collects, compiles and summarizes information and data in an organized manner.
• Analyze situations and take appropriate action regarding routine/emergency procedural matters without immediate supervision.
• Maintains good public relations with students, parents, staff, and community.
• Perform other related duties as assigned.

KNOWLEDGE AND ABILITIES:

Knowledge and Application of: District policies and procedures; accounting systems and procedures; computer hardware and software programs and other office equipment; current office practices, union contracts and appropriate Ed Code; correct English usage, grammar, spelling, punctuation and vocabulary; interpersonal skills; and, principles of customer service.

Ability to:

• Understand and carry out complex oral and written directions and work independently without direct supervision.
• Communicate effectively and accurately both orally and in writing
• Plan, prioritize, and organize work to meet deadlines.
• Establish and maintain a variety of complex records and files and prepare related reports.
• Make arithmetic calculations quickly and accurately.
• Demonstrate proficiency in word processing, computer skills, and applicable software/data programs.
• Perform responsible secretarial work accurately and with reasonable speed and type 50 words per minute.
• Learn applicable school and district policies, rules and regulations quickly and use good judgment in their application in procedural situations.
• Administer first aid and act responsibly in emergency situations.
• Maintain cooperative relationships with those contacted in the course of work.
• Meet the public tactfully and courteously.

EDUCATION AND EXPERIENCE:

Education: High School diploma or equivalent and one year of college level study including course work in business/secretarial training or the equivalent combination of education and experience.

Experience: Three (3) years of responsible clerical/secretarial work involving contact with the public, preferably in an educational setting.

PHYSICAL DEMANDS:

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is regularly required to use hands to finger, handle, or feel objects, tools, or controls, talk, and hear. The employee frequently is required to sit. The employee is occasionally required to stand, walk, reach with hands and arm; climb or balance; and stoop, kneel, crouch, or crawl.

The employee must occasionally lift and/or move up to 25 pounds. Specific vision abilities required by this job include close vision, distance vision, peripheral vision, and the ability to adjust focus.

WORK ENVIRONMENT:

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job the employee regularly works in an office.

The noise level in the work environment is usually moderate.

Requirements / Qualifications

50 wpm required...if you are selected for a final interview, Ceres Unified will administer their own typing test if the certificate is not from EDD, MJC and staffing agencies. The typing test should be on either letterhead or form clearly stating who provided the tests. We will not accept tests printed from online services or other districts. Also, the typing tests need to have been completed within the last 6 months