Office Manager
Posted Updated
Description
Key Responsibility Areas:
Office Management:
- Coordinate the day-to-day operations of Thea Energy’s Kearny, NJ headquarters
- Provide flexible operational and administrative support across the Company’s tech, finance, strategy, and operations functions
- Ensure that Company facilities are maintained in professional and working order, and equipped with necessary supplies and equipment
- Provide hands-on support with Company infrastructure, inventory, and supplies
- Facilitate additional operations support with vendors, services, and other external contractors
- Support the Company’s management team and assist in special projects as needed
- Execute Company purchasing from technical and non-technical vendors
- Coordinate daily office lunch orders
- Collaborate with Facilities Manager on various Company operations
- Collaborate with Marketing and Communications on ordering company swag and corporate events logistics
- Identify areas for process improvement and efficiency enhancement
- Act as the face of Thea Energy at the reception area ensuring guests have a positive experience
- Receive and distribute mail and deliveries
- Greet candidates and ensure conference room technology set up
- Execute interview scheduling including booking conferences rooms and sending out agendas
- Manage new employee onboarding and logistics including:
- Send new hire welcome emails
- Coordinate new hire buddy program
- Collaborate with the managers on new hire desk assignments
- Collaborate on employee engagement activities and employee resources groups
- Coordinate new hire orientation
- Assist with intern program
Ideal Experience & Skillsets:
- 5+ years of relevant work experience
- Office management and administrative experience
- Start Up experience is required.
- Proficiency in Excel, PowerPoint, and Google Suite
- Strong communication and collaboration skills
- Ability to execute and flourish in a fast-paced environment
- Exceptional work ethic
- Ability to wear many different hats
- Team player who is excited to help others
- Detail oriented
- Problem solver
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Company Benefits:
- Salary range $75,000 - $95,000
- Comprehensive health benefits (e.g. medical/dental/vision)
- Employee equity stock options
- 20 days PTO