Payroll Specialist

The Payroll Specialist is a vital contributor to our Accounting services and will process bi-weekly payroll for approx. 2,000 employees (both hourly & salary) across our 90+ locations in Central Ohio. This position is also responsible for all other payroll related duties including but not limited to 401k contribution processing, garnishments, and benefit deductions.

• Full-Time/Benefits Eligible
• Monday - Friday - 8am - 5pm
• Westerville, OH

ESSENTIAL FUNCTIONS AND RESPONSIBILITIES

• Process biweekly and/or other scheduled payrolls accurately and within established deadlines for physicians and employees across multiple local tax jurisdictions.
• Review payroll data, timecards, earnings, deductions, benefit elections, and payroll changes for accuracy before payroll is finalized.
• Process and maintain employee garnishments, including child support orders, tax levies, creditor garnishments, and other court-ordered deductions.
• Research account reconciliations for payroll accounts.
• Review, research and respond to employee questions regarding pay and payroll taxes.
• Manage pending pay items and retroactive pay calculations.
• Approve manager self-service transactions to ensure completeness for payroll processing.
• Generate and compile reporting for payroll purposes, including standard and custom reports.
• Assist in year-end data review and compliance.
• Administer 401K contributions and loan payments.
• Perform other payroll-related duties and special projects as assigned.

QUALIFICATIONS:

Education, Licensures & Certifications

• Required: High School diploma or GED
• Required: Minimum of five (5) years of hands-on Payroll processing experience, payroll adjustments, retroactive payments, garnishments, W-2, and federal, state and local taxation.
• Required: Minimum of three (3) years Accounting General Ledger experience.
• Required: Work on Sundays and/or Holidays when payroll deadline requires.
• Preferred: Associate’s degree in related field or equivalent education and experience.
• Preferred: Payroll experience within a physician group, healthcare organization, medical practice, or similar healthcare environment.

Knowledge, Skills & Abilities

• Excellent verbal & written communication skills and interpersonal skills with ability to communicate to employees and Physicians at all levels of the organization.
• Innovative problem solving, critical thinking and analytical skills.
• Experience with 401(k) calculations, courtesy tax issues, retro earnings, employee payroll questions, running payroll reports and assisting with year-end compliance.
• Strong computer and system skills, including advanced proficiency with Microsoft Excel; Workday experience preferred.
• Working knowledge and experience with Payroll & Timekeeping platforms, as well as HR Information Systems (HRIS); UKG experience preferred.
• Ability to work on a team, be flexible, and display a positive attitude.
• Ability to work independently and prioritize and organize work effectively in order to complete daily tasks efficiently and on time.
• Ability to understand complex GL coding.