Procurement Management Specialist

The specific tasks for each assignment may vary from one assignment to another assignment. Under the overall guidance and direct supervision of the RIISE Secretariat and designated Supervisor, the Procurement Management Specialist will be called upon for specific projects to fulfill one or more of the following key tasks:

1. Procurement planning and strategy

• Support the identification and definition of procurement needs during project preparation and implementation.
• Develop or review procurement strategies and procurement plans, including packaging, sequencing, procurement methods, timelines, market approach and risk considerations.
• Conduct or support market analysis, supplier mapping, sourcing strategies and assessments of market capacity.
• Advise on appropriate procurement approaches for goods, works, non-consulting services and consulting services, taking into account the applicable government, donor and/or UNOPS framework.
• Support cost estimation and the development of realistic procurement schedules and implementation milestones.

2. Preparation and review of procurement documentation

• Prepare, review and improve terms of reference, statements of work, scopes of work, technical specifications and bills of quantities, as applicable.
• Support the preparation and quality assurance of solicitation documents, including requests for quotations, invitations to bid, requests for proposals and other applicable instruments.
• Develop or review qualification requirements, technical and commercial evaluation criteria, scoring methodologies and contractual provisions.
• Ensure that procurement documentation is clear, proportionate, internally consistent and aligned with the applicable procurement framework and the intended project outcomes.
• Coordinate with technical specialists to ensure that technical requirements are procurement-ready, measurable and suitable for competitive solicitation.

3. Support to procurement processes

• Provide technical advice during solicitation, clarification, evaluation, negotiation and award stages, as requested.
• Support the preparation or review of evaluation reports, procurement submissions, decision records and other procurement-related documentation.
• Advise on procurement risks, exceptions, deviations, complaints, conflicts of interest and integrity considerations within the applicable framework.
• Support the development of mitigation measures for procurement issues that could affect implementation timelines, competition, value for money or contractual performance.
• Provide quality assurance of procurement processes and actions, without replacing the decision-making authority of the responsible procuring entity.

4. Contracting and contract management advisory support

• Provide advice on contract structure, key commercial conditions, performance requirements, payment mechanisms, securities, warranties, liquidated damages and other relevant provisions.
• Support the preparation or review of contracts, purchase orders, amendments, variations and related documentation, as applicable.
• Advise on contract administration, supplier performance management, change control, claims prevention and dispute avoidance.
• Support the development of contract management plans, performance indicators, monitoring tools and supplier performance mechanisms.
• Provide procurement-related advice during contract implementation and close-out.

5. Public procurement systems and institutional strengthening

• Assess procurement systems, processes, organizational arrangements, standard documents, procedures and tools and identify opportunities for improvement.
• Review interfaces between procurement and related functions such as finance, budgeting, technical units, logistics, legal services and contract management.
• Support the preparation or improvement of procurement procedures, standard operating procedures, manuals, templates, workflows and guidance notes.
• Provide advice on procurement reform, e-procurement, procurement monitoring and institutional capacity development, where relevant to a RIISE assignment.
• Support beneficiary institutions in strengthening procurement governance, transparency, efficiency, accountability and value for money.

6. Sustainable, resilient and inclusive procurement

• Integrate environmental, social, economic, resilience and life-cycle considerations into procurement strategies and documentation, where appropriate.
• Support the incorporation of proportionate sustainability and resilience requirements in technical specifications, evaluation criteria, supplier requirements and contract provisions.
• Advise on procurement approaches that support local market development, supplier diversity, responsible sourcing and resilient supply chains, where consistent with the applicable procurement framework.
• Coordinate with RIISE safeguards, GESI, climate and technical specialists to ensure procurement approaches appropriately reflect cross-cutting requirements.

7. Capacity development and knowledge sharing

• Develop and deliver workshops, coaching, practical guidance and on-the-job capacity development for government counterparts and RIISE stakeholders.
• Prepare procurement templates, checklists, reference materials, lessons learned and practical tools that can be reused across RIISE assignments.
• Document good practices and recurring procurement challenges and contribute to RIISE knowledge products and peer-learning activities.
• Provide technical inputs to RIISE guidance materials and operational tools related to procurement.

8. RIISE Assignment Deliverables

a. Primary Assignment Reports (Modality-Specific)

• RIISE Helpdesk Report: For short-term Rapid Helpdesk assignments, the Specialist must deliver the response and advisory inputs using the standardized RIISE Helpdesk Report Template.
• Assignment Closure Report / Final Technical Report: For Surge Deployments and other medium-term assignments, a comprehensive report must be submitted by the incumbent within 10 working days of the assignment’s end.

b. Mandatory Components of the Final Technical Report

Regardless of the assignment, final technical outputs must adhere to RIISE’s Deliverable Standards and include, as applicable, the following components:

• Knowledge Transfer Summary: A mandatory section documenting the specific skills, methodologies, tools or capabilities shared with and transferred to government counterpart staff during the assignment.
• Safeguards and Risk Summary: A concise summary of relevant safeguards and risk issues identified, measures recommended or implemented, residual risks and any required follow-up actions.
• Actionable Recommendations & Limitations: Clear recommendations accompanied by prioritized action items, responsible parties where applicable, and an explicit section noting the limitations and assumptions taken into account during the assignment.

c. Administrative Closure Deliverables

• Intellectual Property (IP) Handover Confirmation: A mandatory administrative document that the expert must secure before the assignment can be financially closed. It must be signed by the government counterpart, confirming that all relevant technical outputs (reports, drawings, specifications, data, etc.) have been successfully transferred to the requesting government.

9. Travel

• Official travels may be required during the assignment;
• The BSAFE course must be successfully completed prior to commencement of travel;
• The Procurement Management Specialist is responsible for ensuring they have all required vaccinations/inoculations when traveling to certain countries, as designated by local authorities.
• The Procurement Management Specialist is required to comply with the UN security directives set forth under: https://dss.un.org/dssweb/

This recruitment aims to fill a retainer position. Depending on actual needs, the hiring unit may decide to recruit endorsed qualified professionals for contracts with different working conditions (short/long term, part/full-time, retainer, regular or ongoing positions).