Project Coordinator (Traffic Coordinator)

VaynerX

VaynerX is a family of companies building brands for the now. Founded by Chairman Gary Vaynerchuk in January 2017, the modern-day parent company is home to relevance-driving businesses including VaynerMedia, ChukMedia, Tamara Group, Gallery Media Group, Eva Nosidam Productions, Tingley Lane Trading, and VaynerSpeakers.

ABOUT VAYNERMEDIA

VaynerMedia is a global integrated creative and media agency, built for today's consumers. As the Modern Agency of Record, it understands the nuances of today's attention landscape, empowering brands to win attention, drive relevance, and deliver business results. Founded in 2009, by Gary Vaynerchuk, the independently owned agency operates in 15 offices worldwide, including Amsterdam, Bangkok, Chicago, New Delhi, Kuala Lumpur, London, Los Angeles, Mexico City, Miami, New York, Tokyo, Toronto, Singapore, and Sydney. VaynerMedia is part of the VaynerX family of companies.

Overall Purpose

We’re looking for a motivated, detail-oriented person with experience managing projects, coordinating teams, and/or other planning-related duties to join our team as a Project Coordinator.

Who are you?

A highly detail-oriented, organized, self-starter. You love spreadsheets and finding the missing comma in a sentence. You’re excited to play a driving role in the creative and content development process to ensure successful delivery for our clients.

You should be driven to push work to completion by understanding the vision, the path, and what success looks like for all stakeholders, with an eye on four core responsibilities: Budget, Asset Delivery, Schedule, Resources & Logistics, and Processes.

What You'd Do

• Own small projects and one-off requests
• Reinforce weekly deadlines to creative and media teams
• Coordinate tasks, priorities, and deliverables with team stakeholders (internal and client) throughout the project lifecycle
• Route all projects through the appropriate departments and approvals
• Support the Project Management lead to:
• Manage various work streams assigned by the PM
• Resolve any immediate issues related to projects
• Ensure that all project delivery is to spec requirements and on time
• Traffic social and digital creative assets for paid media placements
• Update and maintain organization of all creative files
• Manage, track, and report against budgets and social deliverables
• Manage resources involved in assigned projects
• Work with cross-functional teams (Creative, Account, Media, Analytics, and Strategy) to ensure that all team members understand tasks, next steps, and deliverables at every stage, ensuring seamless execution and a clear process for handing off approved assets.
• Lead and schedule necessary project-related meetings such as kickoffs, brainstorms, and reviews
• Be the last line of defense on approved assets and ensure there are no typos, grammatical mistakes, or incorrect information in the asset prior to pressing “post”
• Ensure content trackers are up to date and reflect accurate inputs daily.
• Partner closely with the strategy team on posting cadence recommendations, based on what you’re seeing happen on platform with the published content. This includes helping the strategy team with recommendations on posting time & date plus platform recommendations for approved assets.

What You've Got

• Experience managing projects, coordinating teams, and/or other planning-related duties, preferably in the social/digital space.
• Demonstrated experience trafficking creative assets
• Understanding of creative development and asset creation processes
• A cool, calm, and collected approach to problem-solving
• A collaborative and team-based approach
• Ability to thrive in a fast-paced, high-pressure environment
• Bonus: Experience working in a media or creative agency.

This position is currently designated as hybrid and is subject to the Company's workplace attendance and in-office work requirements, as in effect from time to time. The Company reserves the right to modify these requirements at any time.

All information submitted with this application and disclosed in the interview and screening processes must be truthful. The Company reserves the right in its sole discretion, to disqualify a candidate from consideration, withdraw a conditional offer of employment, or terminate employment, if it discovers a candidate provided false, misleading, or materially incomplete information during the application process.

VaynerX is committed to fostering an inclusive workplace where everyone has the opportunity to succeed. We provide equal employment opportunities to all applicants and employees without regard to race, color, religion, creed, sex (including pregnancy, childbirth, reproductive health decisions, or related medical conditions), sexual orientation, gender identity or expression, national origin, ancestry, age, disability, genetic information, marital status, military status, veteran status, citizenship or immigration status (as permitted by applicable law), or any other characteristic protected by applicable federal, state, or local law.