Project Support Officer (5002)
Posted
Description
- Job grade: Administrative Assistant
- Contract type: Permanent
- Type of role: Project Delivery
- Working pattern: Full-time
- Number of jobs available: 1
Location
Edinburgh
About the job
Job summary
Help shape the learning and development experience of colleagues across the Scottish Government while building your own skills through a Modern Apprenticeship.
Join the Talent, Leadership and Learning Team within the Scottish Government as a Modern Apprentice. The team leads the delivery of learning, leadership and talent development opportunities that support colleagues across the organisation to build capability, maximise potential and deliver high-quality outcomes for Scotland.
As a Modern Apprentice, you will play an important role in supporting the day-to-day operation of the Capability and Talent function through a range of business support, coordination and administrative activities. You will help ensure the smooth delivery of learning and talent services while gaining valuable experience, developing transferable skills and working towards your Modern Apprenticeship qualification in a supportive and collaborative environment.
Job description
- Monitor a number of team mailboxes, responding to all emails within an agreed timescale.
- Arrange course bookings via email and update the waiting-list spreadsheet accordingly.
- Collect, collate and present accessible data in the quarterly dashboard.
- Support team communications via Viva Engage posts and production of the quarterly newsletter.
- Maintenance of asset maintenance register for all of our learning content.
- Weekly review of new starts data and sending out ‘day 1’ email with information about induction.
- Manage and update events and team materials on Pathways (our learning platform).
- Distribute pre-work and evaluation for events and update attendance spreadsheet.
- Designated information management support officer (IMSO).
- Supporting the Business Manager with Purchase Order requests and finance monitoring/recording.
- Provide administrative support to Talent programmes as required.
Person specification
Success profile:
Success profiles are specific to each job and they include the mix of behaviours and experience that candidates will be assessed on.
Experience:
- An understanding of IT systems, including Microsoft Office or similar.
Behaviours:
- Communicating and influencing – Level 1
- Working together – Level 1
- Managing a quality service – Level 1
Behaviours
We'll assess you against these behaviours during the selection process:
- Communicating and Influencing
- Working Together
- Managing a Quality Service
Benefits
Alongside your salary of £27,164, Scottish Government contributes
£7,869 towards you being a member of the Civil Service Defined Benefit Pension scheme.
Find out what benefits a Civil Service Pension provides (opens in a new window).
- Learning and development tailored to your role
- An environment with flexible working options
- A culture encouraging inclusion and diversity
- A Civil Service pension with an employer contribution of 28.97%
Things you need to know
Artificial intelligence
Artificial intelligence can be a useful tool to support your application, however, all examples and statements provided must be truthful, factually accurate and taken directly from your own experience. Where plagiarism has been identified (presenting the ideas and experiences of others, or generated by artificial intelligence, as your own) applications may be withdrawn and internal candidates may be subject to disciplinary action. Please see our candidate guidance (opens in a new window) for more information on appropriate and inappropriate use.
Selection process details
This vacancy is using Success Profiles (opens in a new window), and will assess your Behaviours and Experience.
If invited for further assessment, this will consist of an interview and presentation.
Assessments are scheduled for w/c 7 December 2026 however this may be subject to change.
Feedback will only be provided if you attend an interview or assessment.
Security
Successful candidates must undergo a basic (or equivalent) criminal record check.
People working with government assets must complete baseline personnel security standard (opens in new window) checks.
Nationality requirements
This job is broadly open to the following groups:
- UK nationals
- nationals of the Republic of Ireland
- nationals of Commonwealth countries who have the right to work in the UK
- nationals of the EU, Switzerland, Norway, Iceland or Liechtenstein and family members of those nationalities with settled or pre-settled status under the European Union Settlement Scheme (EUSS) (opens in a new window)
- nationals of the EU, Switzerland, Norway, Iceland or Liechtenstein and family members of those nationalities who have made a valid application for settled or pre-settled status under the European Union Settlement Scheme (EUSS)
- individuals with limited leave to remain or indefinite leave to remain who were eligible to apply for EUSS on or before 31 December 2020
- Turkish nationals, and certain family members of Turkish nationals, who have accrued the right to work in the Civil Service
Working for the Civil Service
The Civil Service Code (opens in a new window) sets out the standards of behaviour expected of civil servants.
We recruit by merit on the basis of fair and open competition, as outlined in the Civil Service Commission's recruitment principles (opens in a new window).
We recruit by merit on the basis of fair and open competition, as outlined in the Civil Service Commission's recruitment principles (opens in a new window).
The Civil Service embraces diversity and promotes equal opportunities. As such, we run a Disability Confident Scheme (DCS) for candidates with disabilities who meet the minimum selection criteria.
Diversity and Inclusion
The Civil Service is committed to attract, retain and invest in talent wherever it is found. To learn more please see the
Civil Service People Plan (opens in a new window)
and the
Civil Service Diversity and Inclusion Strategy (opens in a new window).
Apply and further information
This vacancy is part of the Great Place to Work for Veterans (opens in a new window) initiative.
Once this job has closed, the job advert will no longer be available.
You may want to save a copy for your records.
Contact point for applicants
Apply at advertiser's site
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