Sales Administration Analyst
Description
Join Aleph’s Sales Administration team for South and North Europe in Ljubljana. In this fixed-term 19 month role, you will validate sales opportunities, spot discrepancies and protocol violations, and make sure every project is recorded in Salesforce with the information needed to bill and collect. Your approvals directly affect monthly sales revenue. The wider team supports North and South Europe, Latin America, Asia-Pacific and other regions, and you will work closely with Sales, Operations, Finance, Compliance and Legal colleagues.
The position will be based at the Ljubljana office with a hybrid work model.
What You’ll Do
- Validate sales opportunities daily, identifying discrepancies or protocol violations before they are approved.
- Ensure all projects are recorded on the system (Salesforce) correctly and featuring all support information to bill and collect.
- Make sure the sales team works within company compliance requirements, in close collaboration with Compliance and Legal.
- Monitor and update changes in procedures and policies.
- Control and regulate CRM data updates.
- Respond to daily emails and Chatter requests.
- Support and collaborate with Sales, Operations and Finance teams across different countries and regions.
- Prepare reports as needed.
- Take on additional tasks assigned by your line manager.
What You Need For This Role
- Bachelor’s degree in Business Administration, Marketing, Finance, Economics or a related field.
- An administrative sales background and 2–3 years of experience.
- Fluent English, spoken and written.
- Salesforce or CRM experience (a plus), or a proven ability to learn new systems quickly.
- Strong analytical skills and proficiency in Microsoft Excel.
- Strong attention to detail and a problem-solving mindset (important).
- Excellent communication skills, strong interpersonal skills and a team-first attitude.
- Ability to manage multiple tasks and work in a fast-paced environment.
- Fast learner who adapts quickly to new tools, systems and updates.
What Will Make Us Really Love You
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You bring a track record of success in a similar role, with hands-on experience.
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You’re not afraid to challenge the status quo and bring fresh, out-of-the-box ideas to the table.
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You anticipate challenges before they arise and take initiative to find effective solutions.
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You have an eye for detail.
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You thrive on teamwork but also bring a driven, goal-oriented spirit.
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You’re genuinely enthusiastic about advertising, ad-tech, and staying ahead of industry trends.
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You have the ability to engage and communicate with internal and external stakeholders in a positive and approachable way.
What You’ll Love About Us
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We care about your individuality by giving you freedom to grow and create within the company, regardless of your position
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Learn from the best: Our state of the art workshops guarantee the latest insights into digital advertising
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Be part of a company with a truly global footprint, working with leading brands, platforms, and publishers across 90+ markets.
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We foster a dynamic environment where creativity, collaboration, and bold ideas are encouraged and celebrated.
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Join a diverse, multicultural team that values and embraces different perspectives, experiences, and talents.
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At Aleph, your work directly contributes to connecting brands and consumers in meaningful ways, shaping the future of digital advertising.
Skills
As published by lever · 15 questions
Basics
Resume/CV, Full name, Email, Phone, Current location, Current company, LinkedIn URL, Twitter URL, Portfolio URL, Other website
Short answers (4)
- What is your expected GROSS salary?
- What is the notice period you are required to serve with your current employer?
- If you marked 'Other', please specify what influenced you to apply: optional
- If you marked 'Other', please specify where did you find this opportunity: optional
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- Indicate the currency of your salary expectations. optional
- Are your salary expectations on Annual or Monthly basis? optional
- Do you have any relatives (e.g., spouse/partner, parent, sibling, child or someone living in your same household) who are currently employed by Aleph or in any of Aleph Media Partners? optional
- Do you currently hold an ownership stake, equity, or an active business role in any entity that operates in our industry or provides goods/services to our organization? optional
- Do you currently engage in—or plan to continue—any outside consulting, advisory roles, or secondary employment? optional
- Do you have the right to live and work in the country where this role is based
- Will you now or in the future need visa sponsorship for the country you are applying to?
- I have read the terms of Aleph's candidate privacy policy. https://alephdigital.com/candidate-privacy-policy optional
- What is your level of proficiency in English? optional
- What influenced your decision to apply today? (Select all that apply) optional
- Where did you find this opportunity? optional