School Office Manager
Posted Updated
Description
Job Description
As an Office Manager with The Menta Education Group, you will handle all incoming communications and visitors to the school as well as maintain current and accurate records.
Harbourview Academy 3249 E Harbour Dr, Phoenix, AZ 85034
7:45 a.m. to 3:30 p.m. Mon-Fri
Benefits and Paid Benefit Time Off
- Answer, screen and direct all incoming telephone calls
- Fax documents, make copies, and sort and deliver mail
- Handle incoming and outgoing package shipments
- Greet and direct visitors
- Maintain office supplies
- Maintain up-to-date student records
- Contact parents and inform school districts when student is absent
- Maintain staff daily time records
- Perform accounts receivable function for school
- Prepare payroll information for school staff
- Prepare Workers' Compensation reports as required
- Assist corporate staff with additional duties as needed
Responsibilities
- Answer, screen and direct all incoming telephone calls
- Fax documents, make copies, and sort and deliver mail
- Handle incoming and outgoing package shipments
- Greet and direct visitors
- Maintain office supplies
- Maintain up-to-date student records
- Contact parents and inform school districts when student is absent
- Maintain staff daily time records
- Perform accounts receivable function for school
- Prepare payroll information for school staff
- Prepare Workers' Compensation reports as required
- Assist corporate staff with additional duties as needed
Qualifications
- Must be comfortable working in a busy fast-paced school environment
- Must be comfortable around students with behavioral and social-emotional needs
- Bilingual (English/Spanish) preferred but not required
- Knowledge of modern office procedures and methods including telephone communications, office systems, and record-keeping
- Knowledge of modern business communications and grammar, including style and format of letters and memorandum
- Demonstrated experience with Paylocity or similar software preferred
- Ability to establish priorities, work independently and accomplish objectives with minimal supervision
- Proficient in Microsoft Office
- Proficient in use of Google Docs
Benefits
- Benefit options include: Medical, Dental, Vision, and Supplemental Insurance Programs
- Medical Insurance enrollment is available to full time employees on their date of hire. No waiting period.
- Generous Paid Time Off Benefits
- 403(b) Investment Options
About Harbourview Academy Phoenix
HarbourView Academy is a special education school in Phoenix that not only provides a rigorous education but also a temporary short-term placement called Alternative to Suspension (ATS) for students who would otherwise be suspended from their home schools.
The safe environment and special education curriculum in our Phoenix school reduces the number of out-of-school suspensions and provides support to help students reintegrate into their home schools successfully.
At our school in Phoenix, we cater to the academic and social-emotional needs of high-risk children and adolescents aged 5 through 22. Our no-refusal, no-suspension, no-expulsion policy offers a continuum of services to meet the needs of this challenging student population. We believe every child can learn and our goal is to ensure students master the necessary academic and social skills for an independent and productive life. Our well-structured, engaging, safe, and instructional Optimal Learning Environment and special education program in Phoenix is responsive to student needs.
Students Served: PK-21
Professional Associations and/or Partnerships
The Menta Education Group affiliates are members/partners with CEC, CASE, Autism Speaks, ASBA, AAPSEC, AASA, CCSSO, SEAA, ASCD, and many more associations that focus on the education of children with disabilities.
Equal Opportunity Employer
The Menta Education Group (“Menta”) is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, creed, sex (including sex stereotypes, sex characteristics, gender identity and gender expression), color, national origin, religion, age, pregnancy or related conditions, veteran status, sexual orientation, disability or any other basis protected under federal, state or local law. Any individual needing assistance in making an application for any opening should contact Menta’s office.
Skills
As published by lever · 40 questions · 11 written answers
Basics
Resume/CV, Full name, Email, Phone, Current location, Current company, LinkedIn URL
Short answers (17)
- Street Address
- City
- Zip Code
- High School - Name, City and State
- Undergraduate Degree and/or Coursework optional
- Masters and/or PHD Degree / Coursework optional
- If you are currently working towards a degree, what is your anticipated completion date? optional
- ** You do not need to respond to this question until after you have been selected for an interview or otherwise deemed to be qualified as a candidate for the position you are seeking. Additionally, a conviction record will not automatically result in disqualification for employment - the nature, date(s), rehabilitation, and relation to job sought will be considered. optional
- [1] Employer optional
- [1] Employer Location optional
- [1] Dates Employed optional
- [2] Employer optional
- [2] Employer Location optional
- [2] Dates Employed optional
- [3] Employer optional
- [3] Employer Location optional
- [3] Dates Employed optional
Pick from a list (12)
- Pronouns optional
- State/Province optional
- What is your highest attained degree? optional
- Undergraduate University optional
- Masters and/or PHD University optional
- Are you over 21 years of age?
- Are you willing to undergo a drug test in order to work in our school?
- Are you eligible to work in the United States?
- Have you ever been convicted of a criminal offense, other than a minor traffic violation (You are not obligated to disclose sealed or expunged records of convictions or arrests)**see below optional
- Have you ever had any indicated finding of child abuse filed in your name?
- Does your name appear on any sex offender database in any state or country?
- CONSENT TO BACKGROUND CHECK: Section 10-21.9 of The School Code of the State of Illinois and A.R.S. 15-534(A) in Arizona (“Applicable School Code”) require that an applicant for employment with a school district is required, as a condition of employment, to authorize a fingerprint investigation to ascertain if the applicant has been convicted of certain criminal offenses. The Applicable School Code also stipulates that the School District perform a check on the Statewide Sex Offender Database. Should I be a candidate for employment with Special Education Services, I agree to authorize both investigations and will allow myself to be fingerprinted as a part of this investigation. Candidate may not be employed unless such investigation has been initiated. I certify that the information given by me in this application is true in all respects, and I agree that if the information given is found to be false or misleading in any way, it shall be considered sufficient cause for denial of employment or, if already hired, discharge. I authorize the use of any information in the application to verify my statement, and I authorize past employers, all references and any other person to answer all questions asked concerning my ability, character, reputation, previous employment and education record or anything else contained in this application. I expressly release all such third parties from any liability or damages on account of having furnished such information, as well as Special Education Services for seeking any verification of such information contained in this application.
Written answers (11)
- Legal Name and Other name(s) Include previous last names, surname aka, shortened names/name variations and nicknames. Include Legal Name if not previously provided in name field.
- Do you know any language(s) other than English? If so, please indicate which language(s) below: optional
- Were you referred by a current Menta Employee? If so, please name: optional
- If yes, please explain and provide dates: optional
- [1] Job Title and Duties optional
- [2] Job Title and Duties optional
- [3] Job Title and Duties optional
- Name, Title, Place of Employment ,Phone, Email and where you worked with Reference optional
- Name, Title, Place of Employment ,Phone, Email and where you worked with Reference optional
- Name, Title, Place of Employment ,Phone, Email and where you worked with Reference optional
- Name, Title, Place of Employment ,Phone, Email and where you worked with Reference optional