Senior Executive Assistant

The Opportunity

Reporting to the Chief Investment Officer / Chief Legal Officer and Chief Financial Officer, this role provides confidential, proactive support by managing schedules, meetings, communications, documents, travel, expenses, and sensitive information.

What You’ll Do

• Manage complex executive calendars, priorities, meetings, and follow-ups.
• Prepare agendas, minutes, briefing materials, presentations, reports, and correspondence.
• Coordinate confidential legal, finance, governance, and corporate documents through review, approval, signature, filing, and distribution.
• Arrange travel, offsites, events, expenses, invoices, and related logistics while liaising with internal and external stakeholders.
• Identify, learn and apply new and emerging technology tools to improve how work is delivered
• Support special projects, process improvements, confidential initiatives, and other executive assigned duties

What You’ll Bring

• At least 7 years of progressive administrative experience, including 5 years supporting senior executives or C-suite leaders.
• College diploma, university degree, or equivalent experience in business, office administration, legal administration, finance, or a related field.
• Advanced Microsoft Office skills, especially Outlook, Word, Excel, and PowerPoint; document comparison and presentation experience are assets.
• Highly organized, discreet, adaptable, and detail-oriented, with strong judgement, communication, initiative, and follow-through.
• Ability to manage competing priorities independently and handle sensitive legal, financial, governance, personnel, and strategic information.
• Comfortable using AI and digital tools, including Microsoft 365 Copilot, to support daily work and improve processes.

What We Offer

• Competitive compensation and benefits
• Opportunities for leadership development and career growth
• A safe, inclusive workplace where you’re supported and appreciated
• A warm, welcoming culture inspired by our vision of making people’s lives better, driven by our mission to create happy, healthy, and meaningful lives for our residents
• Criminal Reference Check and Vulnerable Sector Screening required. Flexibility to work outside regular business hours during peak executive, Board, financial, legal, or governance periods.

Additional Requirements

• Criminal Reference Check and Vulnerable Sector Screening required. Flexibility to work outside regular business hours during peak executive, Board, financial, legal, or governance periods.