Senior Proposal Coordinator

Reports To: Marketing Manager

Status: Full-time, Non-Exempt

Primary Areas of Focus

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  Proposal Development
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  Brand Awareness
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  Collaboration
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  Content Strategy & Creation
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  Project Management

Core Responsibilities

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  Lead development of proposals, statements of qualifications, and presentations in alignment with brand guidelines and organizational processes.
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  Proactively conduct market research to stay informed and produce thought leadership content related to industry trends, best practices, and competitor strategies in conjunction with proposal and/or statements of qualifications development.
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  Effectively lead collaborative, cross-functional teams in developing communications strategy and creating visually appealing, professional deliverables aligned with client expectations and internal brand guidelines.
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  Implement consistent, thorough reviews and quality assurance checks on proposals to ensure accuracy, compliance with requirements, and alignment with company standards and best practices.
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  Support client engagement activities related to proposals, including presentations, meetings, and follow-up communications as requested.
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  Proactively manage multiple, complex proposal timelines and deadlines, ensuring submissions are accurate, complete, on time and in accordance with client specifications.
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  Maintain proposal content libraries and databases to facilitate efficient retrieval and customization of content for proposals.
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  Proactively and continuously evaluate and improve proposal development processes, tools, and templates to enhance efficiency, quality, and consistency across proposals.
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  Support client acquisition and retention efforts and consistently and accurately update records of firms, contacts, proposals, tasks, and outcomes in Marketing Workflows and/or CRM database.
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  Ensure proposals and other content meet all legal and compliance requirements, including adherence to organizational policies and procedures.
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  Mentor, train and guide junior team members and support their professional growth and development.
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  Perform other duties as assigned.
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  This position is non-billable. Non-billable activities include company & team meetings, professional development, community involvement, innovation time, culture & engagement activities, learning, and training.

Preferred Skills & Experience

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  Bachelor’s degree in marketing, communications, graphic design or equivalent.
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  5-7 years of experience in Marketing, AEC or related B2B industry experience is a plus.
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  Exceptional oral and written communication skills.
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  High School Diploma or GED required.

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  Advanced knowledge of Microsoft Office Suite, Bluebeam, and Adobe.
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  Advanced understanding of design, desktop publishing, and presentation software: Adobe Creative Suite and Microsoft Office Suite.
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  Exceptional project management skills.
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  Works effectively independently with minimal supervision.
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  Exceptional attention to detail.
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  Highly organized, able to effectively manage multiple, simultaneous tasks, and deadlines.
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  Possession of a valid driver's license and automobile insurance for potential travel needs.
  
  

Physical Requirements

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  Required to stand, walk, and sit.
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  The position may require a visit to project sites occasionally.
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  The position requires a normal range of hearing.
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  The employee must be able to lift 20 lbs. occasionally.
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  Requires prolonged sitting with 15% of the time spent bending and reaching.
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  Must have manual dexterity sufficient to operate a computer keyboard and calculator.
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  Noise levels are consistent with a standard office environment.

Perks & Benefits

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  Health, life, 401(k), dental and vision insurance
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  Short-term, long-term disability insurance and leave
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  Paid holidays
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  Paid Time Off
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  Bereavement leave
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  Discretionary incentives, if applicable