Specialist Accounting- Foundation

Specialist Accounting- Foundation

Midland College | Midland, Texas

JOB SUMMARY

The Accounting Specialist – Foundation supports the financial operations of Midland College Foundation, Inc. and Midland College. This position performs daily accounting activities, maintains accurate financial records, and assists with financial reporting to ensure proper stewardship of donor funds, scholarships, and grants. Reporting to the Director of Foundation Accounting, this role serves as a key liaison between the foundation business office and Institutional Advancement, stewarding donor funds, meeting grant requirements, and adhering to Foundation policies.

ABOUT MIDLAND COLLEGE

At Midland College, we believe education transforms lives, strengthens communities, and creates opportunity for future generations. As a driving force for workforce development and economic growth in the Permian Basin, we serve dual-credit students, first-time-in-college learners, adult students, and working professionals. Through strong partnerships with K-12 schools, universities, business and industry, and community organizations, we make education accessible, prepare students for meaningful careers, and help shape the future of our region.

Midland College is a dynamic institution experiencing rapid enrollment growth and institutional growth. We are continually evaluating how we work, challenging ourselves to improve, and embracing innovation to serve our students and community better.

Three Core Values define our culture:

YES – We embrace challenges with curiosity, optimism, and a solutions-oriented mindset.

STUDENTS – Student success is at the center of every decision we make.

ACT – We take ownership, move with purpose, and deliver meaningful results.

We seek individuals who are adaptable, resilient, and energized by change. Our employees ask thoughtful questions, challenge the status quo, solve problems collaboratively, and continuously look for better ways to serve students. We work hard, think strategically, and hold ourselves accountable. We also believe great teams support one another, celebrate successes, and bring positivity, perspective, and a sense of humor to the workplace.

What You Can Expect at Midland College:

• A leadership team committed to action, collaboration, and continuous improvement.
• A Board of Trustees that values stewardship, innovation, and long-term vision.
• A community that believes deeply in the power of education to create opportunities.
• Meaningful work, supportive colleagues, and the opportunity to make a lasting impact, every single day.

If you're passionate about making a difference, excited by growth and innovation, and ready to help students succeed while strengthening the Permian Basin, we invite you to join our team.

ESSENTIAL FUNCTIONS

• Prepare journal entries, record donor receipts, allocations, and budget adjustments
• Create and maintain new Foundation grant and scholarship accounts in accordance with donor restrictions and Foundation policies
• Serve as a financial liaison to the Institutional Advancement Office, providing guidance related to fund balances, allowable expenditures, and financial reporting
• Prepare budget reports, budget-to-actual analyses, annual fund reports, and scholarship or program support transfer documentation
• Assist with the maintenance of the Foundation’s general ledger and assist with closing activities
• Assist in preparing financial statements and related schedules for the Foundation Board and the year-end audited financial statements
• Assist with compiling schedules, reconciliations, and supporting documentation for external auditors
• Support the Director of Foundation Accounting with financial analysis, reporting, and special projects
• Ensure proper documentation, scanning, and record retention in accordance with Foundation policies
• Perform additional duties as assigned