Specialist, Accounting & Payroll (CORP)

The Accounting and Payroll Specialist supports payroll accounting as the primary focus of the role while also providing hands on support across accounts payable and accounts receivable. This position reviews and reconciles payroll activity, prepares payroll related journal entries and accounting support, processes vendor and customer transactions, researches discrepancies, and helps maintain accurate financial records. The role works across Payroll, Accounting, Human Resources, Benefits, Finance, base teams, customers, and vendors and requires someone who can shift between recurring deadlines, time sensitive issues, and daily accounting needs without losing accuracy or follow through.

Payroll Accounting and General Ledger Responsibilities

• Review payroll results and supporting reports for completeness, accuracy, and proper accounting treatment.
• Prepare, upload, and validate payroll journal entries for wages, employer taxes, benefits, deductions, funding, corrections, accruals, reversals, and other payroll related activity.
• Maintain payroll account mappings, labor allocations, department and entity coding, and general ledger records in coordination with Payroll and Accounting.
• Reconcile payroll related general ledger and balance sheet accounts, including clearing, cash, wage, tax, benefit, deduction, and liability accounts.
• Research and resolve variances between payroll reports, bank activity, benefit invoices, tax information, and general ledger balances.
• Prepare payroll reconciliations, schedules, and supporting documentation for month end and year end close, financial review, and audits.
• Partner with Payroll, Human Resources, Benefits, Finance, and external vendors to resolve payroll accounting discrepancies, complete timely corrections, and maintain accurate payroll accounting records.
• Contribute to payroll reporting, internal and external audits, and process improvements by maintaining organized documentation and strengthening payroll accounting controls and reporting accuracy.

Accounts Payable and Accounts Receivable Support

• Review, code, and process vendor invoices and approved payments through check, ACH, wire transfer, or other approved methods.
• Maintain vendor records, research invoice or payment discrepancies, and respond to vendor inquiries.
• Process and reconcile credit card transactions, contract fuel payments, customer receipts, and other assigned accounts receivable activity.
• Apply customer payments, maintain customer account records, monitor aging, and follow up on past due balances as assigned.
• Research billing, payment, and account variances and partner with base and operations teams to resolve customer account issues.
• Assist with vendor and customer account reconciliations and provide AP and AR support during month end close.
• Reporting, Recordkeeping, and Compliance