Sr Project Coordinator

Job Description

We are looking for a highly organized, proactive, and articulate Project Coordinator to

coordinate projects related to the Affordable Care Act. The ideal candidate has an eye for

understanding process nuance and policy and will work closely with CMS stakeholders to drive

initiatives based on business needs, innovation, and requirements. This is a customer-facing role that

requires strong verbal communication and professionalism.

The successful candidate is expected to be a self-starter, work independently with limited guidance,

and demonstrate strong attention to detail. This role requires exceptional writing skills to produce

clear standard operating procedures, briefs, and various deliverables, along with a methodical

approach to tracking, managing, and resolving risks, issues, and action items. The ideal candidate

can also leverage basic data analytics to provide clearer insight into performance and other trends.

Key Responsibilities:

• Author high quality deliverables such as standard operating procedures, project briefs, and status reports

that are clear, concise, and professional.

• Use data analysis to track project metrics, identify bottlenecks, and add context to discussions to briefs.

• Collect, analyze, interpret, and organize information.

• Gather and document requirements. Explain them to stakeholders and seek feedback.

• Take high quality meeting notes.

• Manage communication, coordinate and track the progress and performance of tasks according to the

project schedule

• Document and proactively support project Risks, Issues and Actions, Lessons Learned, and Process

Improvements

• Maintain an organized repository of project information and data on the internal Teams channels and

SharePoint sites and external SharePoint sites. Lead version control.

• Ensure project remains compliant with all policy, processes, and guidelines.

• Communication with internal and external teams and stakeholders.

• Interfaces with all areas affected by the project including end users, IT support, and client

services.

• Lead team members and stakeholders to anticipate and manage changes to multiple projects, such as but

not limited to, technical requirements, business requirements and schedule.

• Drive innovation and work proactively.

• Participate in configuration management of deliverables and orchestrate early or on time quality and

trackable submissions.

• Recommends and takes action to direct the analysis and solutions of problems.

• May be responsible for acquiring follow-on business associated with assigned projects and for

supporting new business development by leading relatively small proposals or assisting with

major proposals.

• May serve as the primary or assistant technical and management representative for the

company, customer, and senior leadership.

Required minimum qualifications:

• Bachelor’s Degree or equivalent OR 4 years’ relevant experience in lieu of degree. Master's

Degree preferred

• Minimum of 5 years’ relevant experience or 9 years’ relevant experience without a degree.

• PMP, CAPM, or Scrum Master preferred

25031 Requisition Form v1 05/08/2025Requisition Form

• Must be a US Citizen and a resident of the US for at least the last 3 years.

• Minimum five years of prior work experience in using the following skillset:

o Excellent Microsoft Office skills, including Excel, Word, PowerPoint, and OneNote

o Excellent SharePoint skills

o Master of verbal and written communication skills (clear, concise, professional). Excellent

communication skills in working with technical and non-technical staff and the ability to

develop and maintain collaborative relationships among all levels of an organization and

with customers

o Strong stakeholder management

o Meticulous approach to documentation and follow-up

o Solid analytical skills and ability to utilize SharePoint and Excel as the primary means for

reporting

o Must be capable of working in an environment that is demanding, sometimes stressful and

requires independent thinking with minimal direct oversight by senior management.

o Affordable Care Act experience preferred.

Candidates that do not meet the required qualifications will not be considered.

• Grants coordination experience highly desired.

Other Job Specific Skills

• Must be detail oriented

• Excellent organizational and task management skills. Must demonstrate the ability to work

under strict deadlines

• Experience interfacing with government customers to understand, interpret, and analyze

requirements. Experience working on government contracts is strongly desired

• Strong qualitative and quantitative analytical skills. Must exhibit excellent problem-solving and

decision-making skills

• Must be capable of working in an environment that is demanding, sometimes stressful and requires independent thinking with minimal direct oversight by senior management

- Must have strong MS Office skills, including Project and SharePoint

- Experience with CMMI/AIMM processes and standards