Trade Marketing Coordinator

Field Marketing Coordinator

Start date: ASAP

Pay rate: 25/hr

Position Type: Contract through the end of the year, with the possibility of extension

Work Type: Hybrid- 3 days a week in our NYC office and 2 days remote

Schedule: Full-Time

Position Overview

• Rémy Cointreau is seeking a detail-oriented Field Marketing Coordinator to provide administrative and operational support to the Field Marketing team. This role will help coordinate market visits, process point-of-sale (POS) orders, maintain marketing assets, and keep projects and resources organized across divisions.
• Working closely with Field Marketing, National Accounts, and Sales, the Coordinator will support day-to-day execution across markets, including smaller markets where additional coordination is needed.
• This is an opportunity for a current college student or recent graduate with some marketing experience to gain exposure to field marketing within the spirits industry.

Key Responsibilities:

• Marketing Materials and POS Support Enter POS and shipping orders into internal systems, including Champion, and assist teams with order placement and fulfillment.
• Support National Accounts teams across on- and off-premise channels with incentive prizing and ad hoc POS development, procurement, and distribution.
• Coordinate ad hoc mailings, rebates, and POS requests for smaller markets, including requests involving Phoenix Marketing Agency.
• Help Sales teams access sell sheets, menus, logos, fonts, and other approved brand assets.
• Create and maintain standardized templates for submitting and tracking ad hoc POS requests.

Market Visits and Activation Coordination

• Coordinate market visit logistics, including flights, hotels, agendas, and account visits.
• Keep visit schedules and agendas current as plans evolve.
• Research and help source local vendors for activations, such as calligraphers, ice luge suppliers, inflatable providers, and frozen machine rentals.
• Assist with local meeting logistics and related marketing materials.

Project Tracking and Team Organization

• Consolidate first-half and second-half marketing playbooks into a single presentation.
• Maintain project trackers, consolidate market files, and follow up on missing information.
• Track deadlines, send reminders, and help ensure follow-up items are completed.
• Maintain divisional calendars, incorporating updates from the field, Brand Ambassador visits, and market visits.
• Organize and maintain Box folders across both divisions, keeping materials current and archiving outdated files.

Marketing Asset Management and Administrative Support

• Audit the Commercial Hub and marketing asset libraries for outdated materials, expired links, and access issues.
• Work with IT and internal stakeholders to support a long-term solution for asset access and maintenance.
• Provide data entry, POS coordination, and other administrative support to Field Marketing Directors and the Vice President as needed.

Qualifications:

• Currently pursuing or recently completed a degree in Marketing, Business,
• Communications, or a related field. Some relevant marketing experience through an internship, part-time position, campus organization, or similar opportunity.
• Strong organizational skills, attention to detail, and the ability to manage multiple requests and deadlines.
• A proactive, dependable approach and willingness to support hands-on administrative and coordination tasks. Clear communication skills and the ability to collaborate with internal teams and external vendors.
• Working knowledge of Microsoft PowerPoint, Excel, and Outlook; familiarity with Box is a plus.
• Comfort learning new systems, entering orders, and maintaining accurate records.
• Availability to work full-time.