VPC Operations Support Team - Analyst (General Affairs)

About Hyundai GLOVIS America Inc.
GLOVIS America, Inc. is a third-party logistics provider headquartered in Irvine, CA. Since our inception in 2002, we are committed to delivering our customers products via truck, rail, or ocean vessel throughout the U.S., Canada, and Mexico. Glovis America makes every effort to exceed standards by providing quality service to our customers and vendors of the automotive, freight forwarding, parts distribution, used car, and fuel industries. We cater logistics strategies and processes to our customers' needs by utilizing the latest information systems and advanced technologies.
Summary
The Analyst, VPC Operations Support Team position is responsible for managing purchasing and procurement support activities, processing vendor invoices and payment transactions, maintaining asset and financial records, and ensuring compliance with company purchasing and accounting procedures. The role serves as a key liaison between operational departments, vendors, Purchasing, and Accounting to ensure accurate procurement processing, timely payments, and effective asset management. Success in this role requires expertise in purchasing administration, invoice processing, financial reconciliation, record-keeping, vendor coordination, attention to detail, and organizational effectiveness.
Responsibilities

Process purchase requests, purchase orders, and procurement transactions in accordance with company policies, approval requirements, and operational needs.
Review and verify purchasing documentation to ensure requests are properly approved, supported, and compliant with established procedures prior to processing.
Coordinate purchasing activities with internal requesters, vendors, Purchasing, and Accounting departments to ensure timely procurement and delivery of goods and services.
Process vendor invoices and payment requests accurately and within established timelines to support business operations and vendor relationships.
Review and reconcile vendor invoices against purchase orders, receipts, contracts, and supporting documentation to ensure accuracy and completeness.
Monitor and resolve invoice discrepancies, payment issues, vendor inquiries, and procurement-related exceptions through coordination with internal and external stakeholders.
Review, reconcile, and maintain company credit card statements, supporting receipts, expense documentation, and required approvals.
Maintain accurate purchasing records, vendor files, procurement documentation, and transaction histories in accordance with company requirements.
Track and manage fixed assets, equipment records, asset inventories, and supporting documentation for the Montgomery VPC.
Prepare purchasing reports, payment summaries, asset tracking reports, expense analyses, and other operational documentation for management review.
Ensure compliance with purchasing policies, financial controls, approval requirements, accounting procedures, and record retention standards.
Monitor purchasing transactions and operational expenditures to identify discrepancies, trends, and opportunities for process improvement.
Support internal audits, documentation reviews, inventory verification activities, and compliance assessments related to purchasing and asset management.
Recommend and implement improvements that enhance purchasing efficiency, payment processing accuracy, record management, and operational effectiveness.
Assist with implementation of purchasing systems, workflow enhancements, and process automation initiatives.
Support special projects involving operational cost tracking, vendor management, and asset management improvements.
Participate in cross-functional initiatives focused on financial controls, operational efficiency, and process standardization.

Benefits of working at GLOVIS America Inc.

Medical, Dental, and Vision Insurance
100% Company Paid Employee Life Insurance & Short-Term Disability
14 paid Company Holidays
80 Hours of Vacation
40 Hours of Sick
401K w/ GENEROUS Match
Eligible Tuition Reimbursement
Eligible for Auto Allowance
Eligible for Wellness Reimbursement of up to $50.00 Per Month
Eligible to Receive Referral Bonuses
Team Wear Including Safety Shoes
Eligible for Discretionary Bonus Annually
Years of Service Awards, Employee Assistance Program, Frequent Employee Appreciation Events & More!!

All benefits pursuant to Company policy
Skills

Purchase order management
Problem-solving and issue resolution
Fixed asset accounting experience preferred
Transportation, logistics, or automotive industry experience preferred
Proven Knowledge of Excel

Education & Experience

Associate's Degree in Business related field preferred
Must hold a valid state-issued driver's license without restrictions
1 - 2 years of experience required

Glovis America, Inc. adheres to the equal employment opportunity guidelines set forth by federal, state, and local laws. The information requested on this form is sought in good faith and will not be used to discriminate against the applicant based on race, religion or creed, color, national origin, ancestry, physical disability, mental disability, medical condition, genetic characteristics, marital status, sex or gender (which includes pregnancy, childbirth, or related circumstances), gender identity, gender expression, age, citizenship, sexual orientation, family care or medical leave status, military and veteran status, political affiliation, or any other characteristic protected by federal, state and local laws.
GLOVIS America does not provide employment-based visa sponsorship or immigration support for this position, either now or in the future. Applicants must be legally authorized to work in the United States without requiring GLOVIS America to sponsor, support, or provide immigration-related assistance for employment now or in the future. This includes, but is not limited to, sponsorship or support related to H-1B, O-1, E-3, H-1B1, TN, F-1 OPT, F-1 STEM OPT, F-1 CPT, or other employment-based immigration processes. Candidates who require or anticipate requiring employment-based visa sponsorship or immigration support from GLOVIS America now or in the future should not apply for this position.
Physical Requirements

Sit
Stand
Walk
Lift up to 15lbs
Carry up to 15lbs

Working and Environmental Conditions
This position works in a plant manufacturing/warehouse setting.

Exposure to loud noises from vehicles and heavy machinery
Exposure to indoor and outdoor weather conditions
Exposure to chemicals/fumes

The information contained herein is not intended to be an all-inclusive list of duties and responsibilities of the job, nor is it intended to be an all-inclusive list of skills and abilities required to do the job. Glovis America, Inc. reserves the right to alter and change this job description at any time without notice based on business needs.